How Cimplifi Cracked the Code on Modern Attachments in eDiscovery

Modern attachments, in Google Workspaces and Microsoft Office, have long posed significant challenges in eDiscovery. They are not actual files attached to an email or message but are links pointing to files stored elsewhere. Linked attachments, such as shared documents and spreadsheets in Google Drive and One Drive, create complexities in collection and review, often hindering legal processes. Through our custom workflow, Cimplifi addresses this critical issue, ensuring seamless and accurate collection and linking of modern attachments.

Introducing Cimplifi Custom Workflow: The Solution for Modern Attachment Challenges with Google Workspace

Key Benefits

Comprehensive collection is a key benefit, as it gathers modern attachments from emails and chat, ensuring that all relevant documents stored in Google Drive or One Drive are included. Additionally, it is possible to collect the specific version of a document as it was at the time of the email, which is crucial for accurate representation in litigation.

Enhanced accuracy is achieved by maintaining the integrity of the email or chat thread while creating a “family” with the modern attachments, presenting them as a cohesive unit during review, which is essential for regulatory compliance. Our team uses off-the-shelf products in conjunction with internally developed software to structure exported data, making it compatible with Relativity and ensuring the “family” of documents remains intact.

Regulatory compliance is another significant benefit. This solution aligns with SEC and DOJ guidelines, which mandate the inclusion of modern attachments in data production. Failure to comply can result in penalties. It also provides an audit trail that tracks who had access to the documents, facilitating comprehensive data collection and compliance with litigation requirements.

Versatility and integration are also noteworthy. We also offer solutions for clients who do not use Relativity Collect due to security or implementation constraints. Our capabilities go beyond what Google Vault and Relativity Collect offer, particularly in retrieving the exact version of a document linked in an email. Additionally, we provide the ability to collect all versions of modern attachments if needed.

Real-World Impact

Addressing Corporate Needs
In corporate environments, linked attachments are a significant issue. Emails with links to shared documents can lead to discrepancies in versions over time, making it difficult to present the correct version during legal proceedings. The Cimplifi workflow ensures that the correct version at the time of email transmission is collected, along with all relevant versions, providing a comprehensive view.

Expertise and Innovation
Our expertise goes beyond merely using a webmail collection tool. We enhance the collected data with custom scripts, ensuring it is formatted correctly for review platforms like Relativity. This prevents the “data dump” problem, where loose files are difficult to manage and review, saving time and reducing complexity.

Revolutionizing eDiscovery with Advanced AI and Forensic Tools

The modern attachment workflow from Cimplifi is a game-changer in the eDiscovery landscape, solving the complex issue of modern attachments with precision and efficiency. By integrating our advanced tools and expertise, we provide clients with unparalleled capabilities to manage their eDiscovery needs effectively.

For more information on how Cimplifi can transform your eDiscovery processes and ensure compliance with modern attachment requirements, contact us today.