How Cimplifi Revolutionizes eDiscovery through an All-In Pricing Model and the Elimination of Processing Costs

Complex Discovery in partnership with the Electronic Discovery Reference Model (EDRM) recently published the twelfth edition of their eDiscovery Pricing Survey.  The survey highlights the latest trends and updates in eDiscovery pricing, revealing a landscape marked by increasing price transparency and competitive pressure. The report notes a shift towards more flexible pricing models and emphasizes the growing importance of cost predictability and value-based pricing as clients demand more efficient and cost-effective eDiscovery solutions.  While the report points out that technological advancements and automation are driving down costs, incredibly most respondents, more than 92% indicate that they are still paying per GB rates for ingestion and processing, and other eDiscovery-related technology that on many software offerings, is all-inclusive.

In the competitive world of eDiscovery, managing costs without compromising quality is a persistent challenge. Traditional pricing models often burden clients with hidden fees and unpredictable expenses, making budget management a complex and frustrating process. At Cimplifi, we’ve championed all-in pricing for years, offering a streamlined approach that simplifies and optimizes eDiscovery spending. Here’s how our innovative pricing structure is changing the game.

Eliminating Traditional Processing Costs

One of the most significant advantages of Cimplifi all-in pricing is the elimination of traditional per-gigabyte charges for data ingestion and processing. In many eDiscovery environments, these costs can quickly accumulate, leading to inflated bills and financial surprises. With Cimplifi, all these services—processing, optical character recognition (OCR), and production—are bundled into a single, predictable per-gigabyte (GB) monthly fee based on hosting.

By integrating these essential services into one comprehensive package, we remove the guesswork from your budget planning and create predictability and transparency. There’s no need to worry about fluctuating costs due to processing data volume; 1 GB or 1 TB, it’s included in our fee!  This approach not only simplifies your billing but also ensures that you’re not paying more than necessary for critical eDiscovery functions.

Superior Technology at Competitive Rates

Many eDiscovery providers rely on outdated technology, which often results in slower processes and higher costs. At Cimplifi, we leverage state-of-the-art technology and advanced solutions like GAI, predictive coding, and technology-assisted review (TAR) to enhance efficiency and speed. Despite utilizing superior technology, our hosting rates remain competitive—often on par with or lower than providers who continue to use less advanced systems and charge processing in addition to hosting.

This commitment to innovation and technology allows us to pass on significant savings to our clients. By optimizing our technology stack, we can offer better service at a lower cost, making high-quality eDiscovery accessible to more organizations.

Massive Cost Savings for Clients and Stakeholders

The impact of Cimplifi all-in pricing is clear: substantial cost savings. By eliminating separate processing fees and offering competitive hosting rates, we enable clients to allocate more resources to other critical areas of their projects. This not only boosts overall efficiency but also ensures that you’re getting the most value for your investment.

Moreover, when you opt for a subscription engagement with Cimplifi, you can maximize your storage utilization by leveraging weighted measures for early case assessment (ECA), active, and cold storage. This strategy helps reduce your overall active hosting footprint while keeping your hosting rate consistent, further driving down costs.

Predictable Pricing, Enhanced Trust

At Cimplifi, we believe in transparency and simplicity. Our all-in pricing model eliminates the unpredictable legacy pricing tactics that have long plagued the eDiscovery industry. With a single line item on your invoice for data, and professional services like consulting, project management, and technical time billed only as requested, you can plan your eDiscovery budget with confidence.

This financial clarity fosters trust and strengthens relationships with our clients. By providing a straightforward and predictable pricing structure, we help legal teams and corporate legal departments navigate the complexities of eDiscovery without the stress of hidden costs.

You can also experience this level of transparency and cost visibility into real-time data through our Spend dashboard, a feature of our Cimplifi Innovation (CI), PowerCI. The Spend dashboard offers insight into invoicing, historical and upcoming billing across all our products and applications, and monthly metrics for legal departments to control budgets, utilization, and predict spend.

Experience the Cimplifi Advantage

Cimplifi all-in pricing is a transformative approach to eDiscovery, designed to simplify your spending and maximize value. By bundling essential services into one predictable fee and leveraging cutting-edge technology, we offer unparalleled efficiency and cost savings. Say goodbye to the complications of traditional pricing models and experience the Cimplifi advantage—where transparency, innovation, and client success come together.

Ready to revolutionize your eDiscovery experience? Contact Cimplifi today to learn more about our services and discover how our all-in pricing model can help you achieve your legal and business objectives with ease.